Stock signals without a check owner
Low-stock alerts appear, but the physical count or replenishment decision never becomes assigned work.
Inventory & merchandising
Inventory work with owners — not spreadsheet hope.
Stock checks, receiving, replenishment, and catalog changes become assigned operational tasks attached to products — so accuracy does not depend on who remembered the sheet.
Inventory follow-ups are easy to postpone
Threshold alerts, receiving batches, and catalog mismatches create work that still needs a person to verify, count, QA, or update the product — and that work is easy to defer when the floor is busy.
Receiving finishes; follow-up does not
Goods land, yet QA, putaway confirmation, or catalog updates stall without a named owner.
Catalog drift from deferred updates
Product changes live in a note or sheet while the live catalog stays wrong for customers and ads.
Operational consequence: Sell-through, oversell risk, and merchandising accuracy suffer when nobody owns the next check or the catalog update that should have followed receiving.
Signal → check → update
- 1
Signal appears
Low stock, receiving batch, replenishment need, QA flag, or catalog change requirement.
- 2
Assign the check or update
A person verifies stock, completes receiving follow-up, or owns the merchandising change — linked to the product.
- 3
Complete with a record
The task closes when the count, putaway, or catalog update is done — with history retained.
- 4
Repeat what should recur
Use checklists and templates for receiving and hygiene routines that should not rely on habit alone.
Inventory workflow scenarios
Low-stock check before a promo
- Trigger
- A SKU approaches a threshold ahead of a campaign push.
- ShopTasks work
- A product-linked task assigns inventory to verify on-hand and confirm replenishment timing.
- Outcome
- The promo is not surprised by a count that never happened.
Receiving batch with QA follow-up
- Trigger
- A delivery lands and needs count confirmation plus a quick quality check.
- ShopTasks work
- A checklist-style task assigns warehouse for receiving steps and merchandising for any catalog impact.
- Outcome
- Receiving does not end until the follow-up work is owned and closed.
Catalog correction after a mismatch
- Trigger
- Ops finds a title, variant, or availability issue that does not match the floor.
- ShopTasks work
- A product-linked task goes to merchandising with a due date before the next traffic spike.
- Outcome
- The catalog update is finished work — not a sticky note on a monitor.
What inventory workflows change
-
Checks become assigned work
Stock verification and replenishment decisions have owners and due dates.
-
Receiving has a finish line
QA, putaway, and catalog follow-ups are part of the same operational close-out.
-
Less catalog drift
Product updates are tracked to completion instead of deferred indefinitely.
-
Routines that actually run
Recurring inventory hygiene stops depending on who remembers the spreadsheet.
Who this is for
- Inventory and warehouse leads
- Merchandising teams owning catalog accuracy
- Ops managers watching oversell and stock risk
- Stores with regular receiving and replenishment cycles
Integrations that support the workflow
Shopify Admin
Work stays attached to orders, products, and customers.
Shopify Flow
Trigger ShopTasks work from Shopify Flow so store events become assigned human follow-through.
Sidekick
Ask about overdue, blocked, or unowned work and open tasks without leaving Shopify.
Notify owners when work is assigned, due, or updated.
Slack
Send task and board notifications to Slack channels.
From a Shopify team using ShopTasks
“Great app! We were looking for an app to manage order workflow tasks across our staff and wanted something that integrated natively with Shopify on the backend. ShopTasks delivered and the level of customization was quite appealing.”
Free to install on Shopify
Up to 500 active tasks (not Done or Cancelled), unlimited staff, and unlimited boards. Need more active-task capacity? Contact us.
Go deeper
Related solutions
FAQ
Can tasks link to Shopify products?
Yes. Product-linked tasks keep stock checks, receiving follow-ups, and catalog updates attached to the right record.
How do recurring inventory checks work?
Use checklists and task templates so receiving, QA, and hygiene routines run with named owners each time — not as optional habit.
Can stock-related events create tasks automatically?
Yes. Automation policies can create tasks from store events so repeat inventory patterns do not depend on someone noticing an alert.
Does ShopTasks replace inventory software?
No. It manages the human operational work — counts, QA, replenishment decisions, and catalog updates — that still needs owners.
What is included on the free plan?
Up to 500 active tasks, unlimited staff, and unlimited boards. Contact us if you need a higher active-task limit.