Shopify Flow
Shopify Flow creates the signal. ShopTasks assigns the work.
These workflows turn store events into tasks a person can finish: review a high-risk order, follow up on an unfulfilled shipment, act on a tag, process wholesale extras, check a large order, or own a refund follow-up.
How a ShopTasks Flow action works
- When
A Shopify event fires — order created, order tagged, refund created.
- If
Your conditions match: high risk, a tag, a total, still unfulfilled.
- Then
Create a ShopTasks task linked to the order, with a title the assignee can act on.
- Assign
A named staff member owns it until completion — not a tag sitting on a filter.
Workflows you can build
Create a ShopTasks task when a Shopify order is high risk
Shopify can flag risk. This workflow turns that flag into assigned review work so the order is not fulfilled on autopilot.
When: Order createdCreate a ShopTasks task for unfulfilled Shopify orders that need a person
Unfulfilled is a status. This workflow creates follow-up work for orders that are blocked or aging, not for a healthy same-day queue.
When: Order created (with a delay), or order taggedCreate a ShopTasks task when a Shopify order is tagged
If you already route exceptions with tags, this workflow turns the tag into a task a person must finish.
When: Order tagged, or order createdCreate a ShopTasks task for wholesale Shopify orders
Wholesale extras — terms, pack slips, pallet notes — fail when they stay as an order note. This workflow assigns them.
When: Order created, or order taggedCreate a ShopTasks task for large Shopify orders
High-value orders often need a second look — packing, fraud, or a ship confirmation. This workflow assigns that look.
When: Order createdCreate a ShopTasks task when a Shopify refund needs a person
Refunds in Shopify can be a money movement. The operational follow-through — restock, damaged return, customer explanation — still needs an owner.
When: Refund createdBuilt specifically for Shopify
ShopTasks is free to install. After install, add the ShopTasks create-task action in Shopify Flow. You can read every workflow on this site before you connect the app — trigger, conditions, task title, assignee, and the operational outcome.
Install ShopTasks — Free